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Job Certified Payroll

Construction Certified Payroll is a mandatory weekly report for federal or state-funded projects, proving workers get at least the prevailing wages and benefits. It requires tracking job classifications, fringe benefit contributions (health, retirement), and submitting accurate data to the government.

ClearToPay™ tracks certified payroll records (either automatically or manually) provided by vendors to ensure their compliance. Notifications can be sent to non-compliant vendors.

Note

ClearToPay does not provide the forms vendors need to generate their certified payroll documentation, but provides the ability to create and manage tracking records at the job and vendor level to ensure documentation is provided and received in a timely manner. When the certified payroll documentation is received prior to its due date, it must be marked as Received in ClearToPay for the vendor to be considered in compliance.

  1. From My Paperless, click ClearToPay™.

  2. In the ClearToPay™ left navigation, click Jobs.

  3. Choose the job from the list.

  4. Click Certified Payroll.

    Compliances_Jobs_SelectCertifiedPayroll.png

    A page similar to the following displays:

    Compliance_JobCertifiedPayrollMainPage.png

From a job's Certified Payroll page, you can do the following:

Note

If you need to manually add a new certified payroll record, you can do so from the vendor's Certified Payroll page. See Add Vendor Certified Payroll Record for more information.

SearchBarALL

Search for a payroll record.

Show Only Past Due

Select this check box to narrow down the list of records to those that are past due.

ReceiveButton.png

Select one or more payroll records from the list, then click Receive to apply the current date to the Date Received field, marking it as received.

UndoButton.png

Select one or more payroll records, then click Undo to clear the received date on the selected record(s).

DeleteButton.png

Select one or more payroll records, then click Delete to delete them from the system.

PrintButton.png

Click Print to print the Certified Payroll grid.

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Click Export to export the information shown in the grid to Excel, CSV or PDF.

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Click Edit to make necessary updates to an existing record. See Edit a Certified Payroll Record for more information.

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Click Email to select a template and send an email reminder.

Note

These templates are created and managed within Company Settings > Email Templates.

JobCertifiedPayroll_SendEmailPVC2.png

To select the appropriate contacts that should receive the email, click the Email Contact select_contact_icon.svg icon for the To, Cc and Bcc fields as appropriate. In the Email Contact Lookup dialog, select the All, Company Contacts, Job Contacts or Vendor Contacts radio button to filter the list:

EmailContactLookupDialog_PVC.png

Did Not Work

Click Edit edit_square-pen_icon.svg, then select this check box if the vendor did not work during this pay period. This is informational only as the vendor is still required to submit their report.

Final

Click Edit edit_square-pen_icon.svg, then select this check box to mark a payroll record as Final Payroll.

Note

Once a record has been marked as the Final Payroll, users can no longer manually add future certified payroll records and automatic certified payroll records are no longer generated.

Edit a Certified Payroll Record

  1. From the job's Certified Payroll page, find the record you want to edit.

  2. Click the Edit edit_square-pen_icon.svg icon.

  3. In the Edit Payroll dialog, make any necessary updates.

    GreenlightVendors_EditPayrollDialog.png

  4. Click Save.

In this section: